Applicant privacy notice

At a glance

• Your information supports recruitment. We use the details you provide to consider your application and communicate with you.
• Access is restricted. Authorised people and supporting service providers handle applicant information for recruitment and related administration.
• Information is not automatically deleted. There is no fixed automatic deletion period for applicant information.
• You can contact us. Ask about access, corrections, withdrawal or deletion using the contact details below.

The information requested depends on the role and the recruitment activities you are invited to complete. Follow the guidance on the relevant form.

Information we handle

Details you provide when applying

Application information includes your name, email address, gender and country, along with any requested contact details, resume or CV, public professional profile, experience, education, skills and application answers. Some information is optional or depends on the role. We also record your acknowledgement of the privacy notice.

Information provided during recruitment

Depending on the role and the activities you are invited to complete, this may include:

• Assessment or assignment responses, work you upload, progress and results.
• Identity and address details, copies of identity documents, photographs and verification responses, when requested.
• Interview arrangements, recruitment communications and offer-related information.

Provide identity documents only when requested through the relevant application form.

Other information relating to your application

Recruitment records include application updates and reviews. Technical information, such as session details and network address information, helps protect the website and prevent misuse.

How information is used

We use applicant information to:

• Consider your application and suitability for the role.
• Communicate with you and arrange recruitment activities.
• Review requested assessment, assignment and identity-verification information.
• Maintain recruitment records and help protect the website, its users and uploaded information.

Contact recruitment if you have questions about your application or an assessment result.

Access and service providers

People involved in recruitment

Access to applicant information is restricted to authorised people involved in recruitment and related administration.

Supporting service providers

We use service providers for email, document storage, calendars and video meetings. These providers process the information needed to deliver their services. For example, email services handle recipient addresses, message content and relevant attachments.

When an interview is arranged, calendar and video-meeting services and invited participants receive relevant meeting details. These can include your name and email address, the role, interview time and timezone, and meeting link.

Information shared through these services is also subject to their privacy practices. Contact us for more information about the providers used for your application.

Private documents

Application documents are not published on the careers website. Keep personal application links private and use the requested form to provide identity documents.

How long information is kept

Completing or withdrawing an application, or the closure of a role, does not automatically delete applicant information or documents.

You can contact us about retention or request deletion. Sending a request does not itself erase your information; the team will review the request and explain the available options.

Cookies and secure access

Session and security cookies help forms work and protect submissions. Blocking these cookies may prevent application forms or personal links from working correctly. You can browse roles and apply without creating an applicant account.

We use Google reCAPTCHA on forms to help prevent automated spam and abuse. Google may process browser, device and network information during this check and use cookies to provide the service. Google’s Privacy Policy and Terms of Service apply.

Keep personal application links private. If a link stops working or you have concerns about access to your application, contact recruitment.

Your questions and requests

Contact Covorg’s recruitment team to ask how your information is used, request access or a correction, withdraw an application, or request deletion.

Help us identify the relevant application

Use the email address associated with your application where possible. Include your name, role title, application reference if available and a clear description of the information or action you are asking about.

The team may need to confirm your identity or clarify your request. Do not attach identity documents to an initial privacy enquiry; ask how any verification information should be provided.

For form errors, document uploads, invitation links and interview booking, visit Application help.